Hi David, thanks for the update. Shall I move forward with cancelling the next to meetings, then we meet again on the 14th.
I'm sorting a support quandary with our storage provider and our networking provider. I need to resolve that before I can upgrade the storage controller and we can move on with further testing. I may not be ready for 2 weeks, Nov 14.
Hi any updates from last weeks meeting?
Yes I think we can try to replicate what it is in the old site to the new version
Thanks Dieneke!
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Hi David, thanks for the update. Let me check with the team if we can help you with the API config today.
The Elemental bits continue to be dependent on sourcing our previous work with the "emshare2" site @ dam.metroeast.org, or recreating that.
I've no direct knowledge of that API config, but I have the general info. The API call is using a named preset in the Elemental Server app. The source and destination file paths and that preset are the majority of the API call.
I'm still working on the SAN system upgrades. The dependent items have been upgraded, and now were looking for a good window to potentially have down time.
Cristobal M
Hello David, I think next thing pending is to verify the Elemental transcoder configuration, as I remember we were waiting on that connection to be enabled in your side right?
I was wondering if this connection is also established.
Hi David, how is it going with the updates?
Ok, yeah we can move it yo next week if you like
I was just reminded I have a conflicting meeting. Budgetary forecasting fun time.
The Elemental bits were somewhat dependent on sourcing our previous work with the "emshare2" site dam.metroeast.org
Hello David, I think next thing pending is to verify the Elemental transcoder configuration, as I remember we were waiting on that connection to be enabled in your side right?
I'm unsure what we'd be doing today. I am available.
Oke, do you want to keep the meeting for today or aim for next week as well?
Hi! We've spent much of the last week handling minor fallout from our directory upgrade; in prep for the new VM to mount the SAN. I'm still not ready to complete that portion of the build. Might be possible next week, not sure yet.
Hi David, no problem, we can meet again next week. good luck with the upgrades!
I've time queued this Friday to work with our team to get the upgrades applied to services and the SAN itself, to support modern linux versions.
I will be skipping this Thursday's meeting time, 11AM PT, Oct 10 to focus on other items.
Metro East weekly dev sessions - October 03
Meeting Purpose
Weekly development session to discuss progress and challenges with Metro East's digital asset management system upgrade.
Key Takeaways
- David is currently focused on a storage system upgrade, which is more complex than anticipated and involves multiple steps.
- The new server (dam1.metroeast.org) is now accessible, but some configuration issues remain, particularly with the Elemental transcoder setup.
- The team needs to consult with Christopher about the Elemental configuration, as the expected settings are not visible in the current version.
Topics
Storage System Upgrade
- David is working on a storage system upgrade to support mounting volumes for data storage.
- The upgrade is more involved than usual, requiring an OS update and intermediate version before reaching the target.
- Timeline is uncertain, but David aims to complete it in the coming week.
Server Configuration and Access
- External SSH is configured on the new server (dam1.metroeast.org).
- The server is running Rocky Linux, with a setup that doesn't allow direct root SSH access.
- NGINX was initially not running but was successfully started and enabled during the meeting.
- Firewall settings were checked and appear to be correctly configured for HTTP/HTTPS access.
Digital Asset Management (DAM) System Status
- The DAM system is accessible, but it's using default settings and lacks user data from the previous installation.
- The team discovered that user data is not included in the snapshot, as it's part of the system configuration.
- An issue with the logo upload was encountered, showing a blurred image despite successful file transfer.
Elemental Transcoder Configuration
- The team couldn't locate the Elemental transcoder configuration in the expected catalog settings.
- An elemental.conf file was found on the old server, containing login credentials but little other information.
- The configuration appears to be missing from the current version, and the team needs to consult with Christopher for guidance.
Next Steps
- David to continue working on the storage system upgrade and associated server updates.
- Consult with Christopher about the Elemental transcoder configuration and how it was previously implemented.
- Investigate and resolve the logo upload issue in the DAM system.
- Schedule a follow-up meeting to review progress and address remaining configuration challenges.
Action Items
- Share SSH credentials for new server with Cristobal to enable collaborative server work - WATCH (30 secs): https://fathom.video/share/Y1QVXsNCjU1_hKsqvXs9KVdwK2A8UFRx?timestamp=256.9999
- Contact Christopher to get guidance on Elemental configuration settings and API call structure for DAM - WATCH (30 secs): https://fathom.video/share/Y1QVXsNCjU1_hKsqvXs9KVdwK2A8UFRx?timestamp=3282.999
Elemental config file (dam.metroeast.org)
/media/emsites/metroeast/189/elemental.conf
# cat elemental.conf
Elemental Server :http://aes.metroeast.org
key: vYqpqD1ZsTumMgd_19QP
user: entermedia
root: /mnt/Meld/DAM/generated
Hi David, have you seen the above message from Cristobal?
Hello David, we noticed that https://emedia.metroeast.org/ is showing a 500 error on the Browser, not sure if you are performing some maintenance or something is wrong with the Instance. Let us know if you need some help puting that back on line or someting.
Clean up guest registration. Show how to invite someone to a project. Enable Google Login
get Elemental transcoder engine
Set timezone on the server
Prevent adding field more than once on view editor
Add section support on the GUI view editor
Add "Create New" button and "Search Existing" buttons on top of one to many entity child table
Review all Create New panels to be sure they make sense and default correctly. Also add Create New button with Search icon.
Make Auto increment details work with list lookups.
Update and reindex donw (fixed couple of mapping conflicts with entities)
Tested Projects Hidden for users and now it works.
Add a note to read fo review that tells users what fields are required
Bug: Adding a new program should have almost everything defaulted on the first page.
We Resolved the Auto Render Mask for Addnew episodes in Seasons. Season relation field needs to be named exactly the same as the table. She Testing june 2024 for example
Addnew for episodes: UI missing scroll, save button unaccessible UI goes off page too big.
"Add more search terms for People picker" can you explain this one? What is the people picker?
Login screen UI was off
Default hidden permission on projects not working
UI not defaulting titles via render mask
Add more search terms for People picker
- update / deploy new version 116
- review permissions / users to only see their projects when coming into the site
- default hidden on projects not working
- see contact info from staff perspective / use of person info?
Cristobal will work on the first 2 today, 3rd one Christopher needs to verify this afternoon.
Approval view panel need permissions working for who can see it
Cant copy into entities that dont have uploading
Render masks should not override values?
Community Producer - Request a series program slot
Similar as above but slightly more complex. With a step (Seasons) between project and
program - Staff doing steps or with help
Invite producer to fill out a form with a Project and a Season with requested time slots
Mass create placeholder seasons in a status of "Renew offered"
Send email notifications to producers to renew via a link
Once approved create around 13 Programs placeholder records (with default values)
Approval process - View landing page for Programs/Projects who are in pending status - Update with approved status, completing fields in same records
Approval process - Request a slot - Provide Information in advance
First meeting DEV planned with david this friday. Lets go over the proposal today for prep.
My initial thoughts on timing suggest we could do 11:30 CT/10:30 PT on Fridays. I can be more available starting Friday, April 12. (message david)
Christopher, I’m thinking of our discussion which was fairly recent, this year.
The meeting included extending access to a ticket system I hadn’t seen before.
In the meeting we discussed our 2 use cases which share several steps.
The sheet captured the major business logic we need, for both single and series use cases. About a dozen items.
I’ve requested access to view the sheet linked here.
adjusted proposal metro east after meeting 21-2
Proposal just sent through email.
dam_contact_type might be fine as a list, not sure.
dam_is_series seems redundant, unless it’s needed for a reason I’m not seeing. I think we hid some fields when it was false, in the previous build.
Runtime fields need to be simplified to reference a list of specified lengths in minutes, and no need for optional manual entry.
The items which reference a person will need to be sorted, and might be ignored for now.
I want to remove the contact info columns since we’re moving to a contact database and ref’ing ids.
We need a place to have a default program number and program number. This would eventually be generated from business logic, for new records.
Seasons need a renewal priority column, to allow for sorting based on the policies we have. Business logic might help update these as we process requests.
Data attached in email.
Hello Dieneke and Christopher!
It’s been a bit of an adventure over here. We’ve just signed on with a nonprofit specific financial services provider, so I’m expecting to be a bit busy onboarding with them for the next few weeks. After which, I can turn my full attention to completing the various program ingest and scheduling projects. Would you please illuminate on our remaining balance?
I’ve some sample data, attached. Our folks are working on resolving questions I have around workflow needs; mainly person records being associated with a procedural action, attached to the Project/Season/Program records.
The sample data may include items that do not yet exist, or may need to be matched to the proper name.
The exports taken recently used to create them included columns we don’t intend to use and some items are missing in one table while present in others.
Some concepts captured by Ron in the original schema need to be parsed by our folks before we try to implement them:
Requested By: Presumably the producer, but could this be someone else?
Responsible Staff: I’m unsure how this differs from Requested, but can imagine requested to be a client we’re producing for.
Approved By: I’ve some notes here suggesting that’s the person who processed the request, who completed the schedule reservation. Should be "Processed By" if the notes are accurate.
Promised By: Now I’m confused… would this be the staff producer? Would this be playback?
Some notes:
dam_contact_type might be fine as a list, not sure.
dam_is_series seems redundant, unless it’s needed for a reason I’m not seeing. I think we hid some fields when it was false, in the previous build.
Runtime fields need to be simplified to reference a list of specified lengths in minutes, and no need for optional manual entry.
The items which reference a person will need to be sorted, and might be ignored for now.
I want to remove the contact info columns since we’re moving to a contact database and ref’ing ids.
We need a place to have a default program number and program number. This would eventually be generated from business logic, for new records.
Seasons need a renewal priority column, to allow for sorting based on the policies we have. Business logic might help update these as we process requests.
David Elkin-Bram
Tue, Nov 7, 2:56 PM (20 hours ago)
to Dieneke, Christopher
Hi… You’re absolutely correct. Things have been heating up for me a bit.
I’ve got some critical structural things to nail down in an adjacent project.
I have plans to ask the grantor for more time on this project, in a meeting next week.
We’re meeting this evening to discuss our hiring plans for the Director of Finance and an executive assistant who will mostly support the DoF position; which we didn’t previously plan for in the budget.
I’m now in charge of Payroll and the pay equity study's implementation; which both come before this work.
Some time will open up next week for me to look at the demo data a bit more. I looked today, and had to stop before I got very far.
reached out to david 30/10 for offering help with script.
Thanks for checking in. I was unsure about the state of schema and whether or not it is ready, particularly the table “dam_contacts” replacing dedicated fields and lists.
That said, I haven’t had time to look at those things. We’ve just been informed that our finance director has an offer that we cannot meet or beat, and they are leaving in 2 weeks. I’ll be taking over a portion of their work while we attempt to hire anew.
This project remains a very important part of a grant which is due end of December. I’ll be doing what I can to keep this moving forward.
I’ll make time to assess my question noted above about contacts, and get some feedback back to you.
I do recall the next item for us was that I would be adjusting the sample data CSV files to match the new column names. That will be next, but it’s uncertain that I will make much progress in the next 2 weeks.
Appreciate you both. Thanks!
Message above from David
Message above from David
Chris, do you have any more notes on last weeks meeting with david of metro east? Whats the plan of action, new meeting needs to planned soon?
!
Took note of 2 thins only:
Add a list of modules that are not entities (easy way to create modules+entity)
Scroll bar on editing metadata when a lot of fields
So at the end everything was working ok, all the time were the modules not configured properly 😅
comming to the meeting?
i wont be attending as it will be 9pm for me
the appointment with David is today, please see agenda on things to do. the dev meeting today is before the meeting with David.
Attachments
Planned meeting 12pm PCT next tuesday with david, I wont be there, its 9pm here.
David would like a meeting next Tue through Thu, mid day is available.
Chris can you check Davids email from 19 september and post it here?
Metro east prep for meeting next week: 1. Allow Editing boxes to be used as entity tabs
2. Make sure Browse Asset UI works well and has a category tree
3. Make sure we can filter drop down lists such as adding a query filter: type="staff" (I think this is an old feature we had already) 4.
Make sure Render masks can combine two fields such as First and Last and dave it to the "Name" field
